Robert Half International Executive Assistant in Aurora, Ontario

Description

Our client located in Markham has an immediate requirement for an Executive Assistant to support members of their senior leadership team! This opportunity is a short-term, temporary role, with the possibility of extension depending on performance and fit. The Executive Assistant is responsible for:

  • Scheduling and coordinating meetings and conference calls with internal and external parties, including use of Microsoft Outlook Calendar, room reservations and catering;

  • Providing administrative support to the department including preparing/typing correspondence and other documents, composing routine correspondence, forms, charts, memos, reports, etc. utilizing various software packages. Photocopies, mails, sorts, faxes and distributes various correspondence and forms;

  • Organizing and/or developing and maintains files for the Director and the department, and/or other departmental staff as assigned and provides assistance to other staff for records management when needed;

  • Preparing agenda for various departmental meetings including receiving items and preparing the agenda, attends meetings and records minutes of same;

  • Administering the organization's policy and procedure document management system;

  • Maintaining and updating various community mailing lists, business directory; co-ordinates and expedites periodic mailings as required for special projects/events;

  • Maintaining an inventory of office, informational supplies/materials including preparation of necessary purchase requisitions; prepares and codes cheque requisitions, as requested.

Requirements

The ideal Executive Assistant will have 3-5 years of experience providing support to senior executives. Superior time management and organizational skills is essential. Intermediate to advanced technical skills in Microsoft Word, Excel, Outlook and PowerPoint is also required. This role is best suited to a flexible team player with a solution-oriented approach to problem-solving.

If you are available immediately for an exciting and challenging Executive Assistant opportunity, please contact OfficeTeam in our Markham office immediately at [email protected], citing reference #05120-0010847645 in the subject line of your response.

OfficeTeam is the world's leader in professional staffing for office support jobs, focusing exclusively on the temporary and temporary-to-full-time placement of professionals in the administrative field. We are faster at finding you work because of the depth of our client network. Specifically, our professional staffing managers connect with thousands of hiring managers in North America every week to find your office support job opportunities. We evaluate all of our OfficeTeam temporaries' skills and match them with the needs of top employers in their area.

Apply for this job now or contact us today at 888-490-4154 for additional information.

All applicants applying for U.S. job openings must be authorized to work in the United States. All applicants applying for Canadian job openings must be authorized to work in Canada.

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Salary: DOE

Location: Aurora, ON

Date Posted: February 13, 2019

Employment Type: Temporary

Job Reference: 05120-0010847645

Staffing Area: Office & Administrative