Hatch Purchasing Agent (Contract) in Sudbury, Canada

Purchasing Agent (Contract)

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Date:Feb 12, 2019

Location:Sudbury, ON, CA


Requisition ID:19769

Job Category: Procurement

With over six decades of business and technical experience in the mining, energy, and infrastructure sectors, we understand that challenges are changing rapidly in every industry. We respond quickly with solutions that are smarter, more efficient, and innovative. We draw upon our 9,000 staff with experience in over 150 countries to challenge the status quo and create positive change for our clients, our employees, and the communities we serve.

The Purchasing Agent is involved in the project from the initiation phase until the issue of the Purchase Order. The Purchasing Agent is the custodian of all pre-award activities related to the purchase of project materials/equipment (including engineered, standard [commercial off-the-shelf] and bulk items). Duties include clarifying/negotiating the commercial terms and conditions, proper Incoterms, payment terms/milestones relating to purchase orders as well as preparing and issuing the purchase order for execution.

In summary, the Purchasing Agent is responsible for coordinating the bidders’ selection, bidding process, evaluation and recommendation, as well as the award process, thereby maximizing efficiencies and minimizing risk related to financial and schedule performance.

Key Responsibilities

  • Preparation of Commercial Bid documents (including contractual terms and conditions, delivery requirements, quality/inspection requirements and other documents related to the scope of supply, etc.), and issuing of Bid Documents to Bidders from an approved Bidder’s List

Manage the bidding process by:

  • Managing the prequalification and selection of bidders

  • Prepare and issue Bidders List and coordinate approval process

  • Supervise and maintain the confidentiality and integrity of the bid process. Log bid questions and responses and issue addenda as required. Purchasing Agent must be the ONLY point of contact during the bid process from RFQ until award. All queries must go through procurement

  • Coordinate technical evaluations and conduct commercial evaluations, use of proper Incoterms, payment terms/milestones including clarifications and/or negotiations

  • Review vendor comments of General terms and conditions and incorporate Special terms and conditions, as required

  • Responsible to meet schedule milestones for Bid-Evaluate-Award cycles

  • Prepare and issue Recommendation to Award including its approval

  • Prepare and issue Purchase Order for execution

  • Handover to Expeditor for standard and bulk packages and/or Purchasing Administrator for major packages

Qualifications and Experience


  • Global Procurement Chain experience, specifically the acquisition of capital equipment/ materials

  • Experience with drafting of terms and conditions and an understanding of accompanying legal implications, solid understanding on Contract Law

  • Negotiation skills

  • A firm understanding of procurement processes and corporate governance principles

  • Experience with and a proficient understanding of purchasing strategies and Total Cost of Ownership, including but not limited to the development of escalation clauses and cost plus pricing

  • Knowledge of Incoterms, freight forwarding and other activities related to local and global purchasing and movement of equipment/materials across borders

  • Good understanding of applicable legislation including taxes and industry specific exemption

  • Sound commercial knowledge with respect to performance and risk mitigation mechanisms and exhaustive detailed commercial evaluation skills


  • Relevant tertiary qualification is an asset

  • A firm grasp on current (and possibly historic) intelligence related to local and global markets for commodities and relevant equipment/materials.

  • Experience in the Mining industry

We are committed to fostering a workforce in each of our locations that reflects the diversity of the communities in which we operate. Hatch is an Equal Opportunity Employer that considers employment applicants without regard to age, race, colour, national origin, citizenship, religion, creed, sex, sexual orientation, marital status, disability or any other protected status. If you have any special needs requirements, please let us know. We will do our utmost to accommodate, in accordance with applicable local legislation.

Job Segment:Purchasing, Supply, Inspector, Procurement, Buyer, Finance, Operations, Quality

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