Facebook Administrative Assistant in Tel Aviv, Israel

Intro:

Facebook's mission is to give people the power to build community and bring the world closer together. Through our family of apps and services, we're building a different kind of company that connects billions of people around the world, gives them ways to share what matters most to them, and helps bring people closer together. Whether we're creating new products or helping a small business expand its reach, people at Facebook are builders at heart. Our global teams are constantly iterating, solving problems, and working together to empower people around the world to build community and connect in meaningful ways. Together, we can help people build stronger communities - we're just getting started.

Summary:

We are seeking an experienced administrative assistant to support 1 - 2 Engineering Managers. The right person will be able to manage a heavy workload efficiently and have a great ability to forge strong relationships with co-workers across the globe. Being able to cope in an incredibly fast paced environment with a variety of personalities is essential as is being able to adapt to Facebook's working culture with its many different methods of internal communication. We are seeking someone who is organised, passionate about Facebook's mission, and willing to get stuck in and embrace the social aspect of the role. This is a full time position, based in Tel Aviv.

Required Skills:

  1. Schedule all internal and external meetings across different time zones, while making decisions on priorities and importance of the meeting requests

  2. Manage all aspects of international travel

  3. Assist with creative internal team off-sites, and constantly searching for new and exciting ways to strengthen team culture

  4. Create and submit accurate expense reports on a timely basis

  5. Coordinate Faceversaries/Birthdays celebrations

  6. Managing and welcoming visitors from global offices and providing an ad hoc support when required

  7. Ensure email groups, aliases, and administrative systems are maintained and current

  8. PO management: raise POs in line with procurement policy and review invoices for accuracy prior approving

  9. Coordinate setup of new vendors

  10. Track & pro-actively post in internal groups, manage agendas for multiple team meetings

  11. General office duties as needed.

Minimum Qualifications:

  1. At least 2+ years of experience providing administrative support for 1 or more managers

  2. High-level of attention to detail and accuracy

  3. Ability to prioritize multiple assignments and meet deadlines

  4. Strong calendar management and travel coordination skills

  5. Excellent writing and communication skills

  6. Knowledge and experience organising small and large off-site events

  7. Experience with scaling space management and planning to accommodate regular growth amongst teams

  8. Be self-directed and take initiative

  9. Constantly searching for new and exciting ways to strengthen team programs and improve current processes

  10. Must be flexible and able to quickly react to last minute changes

  11. Ability to effectively interact with all levels of the organisation and build successful relationships

  12. Excellent computer skills

  13. BA/BS preferred.

Industry: Internet